Cost calculator
Price your IT in about two minutes
Same rate card we quote from. Pick a plan or build your own, enter your counts, and see the monthly and per-user cost with every line item visible. Everything here is a monthly figure. No form required to see the number.
The full rate card
The interactive calculator needs JavaScript. Here are exactly the same prices, with sample totals for a 10-user office.
| Plan | Monthly | Per user |
|---|---|---|
| Platinum | $3,220 | $322 |
| Gold | $1,945 | $194.50 |
| Silver | $1,040 | $104 |
| Bronze | $550 | $55 |
| À la carte | $500 | $50 |
Managed IT 11
Managed IT base rate $50/user/month
The floor of every managed agreement: antivirus, monitoring, documentation, Windows patch management, discounted labor hours and web hosting - one price per user.
- ESET Antivirus plus Malwarebytes Pro on every covered machine
- 24/7 monitoring of hardware, services and disk health with alerting
- Live documentation: network map, asset register, credentials vault and reporting
- Automatic Windows patch management for the OS and 190+ applications
- Discounted labor hours on anything outside the agreement
- Web and basic email hosting on our monitored infrastructure
- Everything above is one line on your invoice, not six
24/7 Helpdesk $25/user/month
Round-the-clock phone and email support outside the standard 9-5 maintenance window.
- Phone, email and portal intake, answered by an engineer - not a queue robot
- Average pickup under five minutes, typical resolution under an hour
- Unlimited users may call - we bill per covered machine, not per caller
- Every ticket documented against the asset it touched
- After-hours, weekend and holiday coverage included
NOC - 24/7 Network Operations Center $12/user*/month
A staffed operations centre watching your circuits, gateways and services around the clock, escalating before you notice.
- 24/7 network operations centre watching links, gateways and services
- Escalation runbooks per client - the night shift knows your environment
- Carrier and ISP outage handling, including the calls to them
- Monthly availability report per circuit and per site
Documentation, Reporting & Asset Management In the base rate $5/user/month
Full system documentation, network map, scheduled performance and executive reports, asset tracking.
- Every asset, warranty date and license tracked in one live system
- Network diagrams kept current as the network changes, not once at signup
- Scheduled performance and executive reports you can hand to a board
- Runbooks so any engineer on our team can work your environment
- Documentation is yours - export it any time, including on the way out
Automatic Patch Management In the base rate $2.50/user/month
OS plus 190+ applications patched automatically between 10 PM and 6 AM.
- Operating system plus 190+ third-party applications
- Deployed between 10 PM and 6 AM so nobody loses a work hour
- Staged rings: pilot machines first, fleet after they clear
- Failed-patch reporting with manual follow-up, not a silent retry loop
Hardware Monitoring In the base rate $1.50/user/month
Sensor-level monitoring catches failing fans, drives and power supplies before they take you down.
- Sensor-level watch on fans, drive SMART data, temperature and power
- Alerts open a ticket automatically, before the user notices
- Failure prediction feeds the replacement budget you approve in advance
Guaranteed Scheduled Maintenance $15/user/month
A dedicated technician onsite at fixed intervals to investigate and optimize.
- A named technician onsite at fixed intervals you pick
- Proactive work: cable cleanup, firmware, capacity checks, user coaching
- Written summary of what was touched and what needs a decision
Weekly Performance Tune-Ups $2.50/user/month
Sunday-night drive optimization, temp file cleanup and cache flushing on every workstation.
- Sunday-night drive optimization on every workstation
- Temp file, cache and profile cleanup before Monday morning
- Startup item review so machines stay as fast as the day we imaged them
Remote Access $5/user/month
Reach business computers from anywhere with bank-grade encryption and multi-layer authentication.
- Reach any covered machine from anywhere, with bank-grade encryption
- Multi-layer authentication and per-user access rules
- Session logging so you can prove who connected to what
- Costs us nothing to provide - it is one of the levers we use to bring your total down
Dedicated onsite technician $10,000/site*/month
A full-time technician stationed at your location, hired, managed and backed up by us. Worth doing once a site passes roughly 40 to 50 users - the rate moves with the skill and experience level the role needs.
- Recommended once a site is over roughly 40-50 users
- We recruit, vet, employ and manage the technician - they are our staff, at your desk
- Backed by the whole remote team, so vacation and sick days are covered
- Rate scales with the skill level you need: general support, systems, network or security
- Priced per site, per month, and quoted before anyone is hired
Discounted Labor Hours In the base rate Included/month
Included with every agreement - reduced onsite, remote, shop and emergency rates.
- Reduced onsite, remote, shop and emergency rates, in writing
- Included with every agreement at no monthly charge
- The full rate card is published - see the labor table
Security 6
Antivirus & Antimalware In the base rate $5/user/month
ESET Antivirus plus Malwarebytes Pro on every PC - two layers, two threat categories.
- ESET Antivirus as the primary engine on every PC
- Malwarebytes Pro alongside it for adware and PUP categories ESET leaves alone
- Central console, enforced policy, no user opt-out
- Detections open a ticket and get investigated by a person
Endpoint Security $5/user/month
93% of breaches trace back to outdated software - this keeps every endpoint current and defended.
- Application allow-listing and device control on covered machines
- Disk encryption verification and reporting
- Third-party vulnerability scanning tied back to patch management
Enhanced Network Security $10/user/month
IT security risk assessments, continuous security monitoring and penetration testing.
- Recurring IT security risk assessment with a scored report
- Continuous security monitoring of edge and internal traffic
- Penetration testing on an agreed schedule, findings tracked to closure
Firewall Management (per location) $95/site*/month
We own the rule set, the firmware and the threat signatures at every location - reviewed quarterly, backed up off-box.
- Rule-set ownership: changes reviewed, documented and reversible
- Firmware and threat-signature updates on a maintained schedule
- Geo and category blocking, IPS tuning, VPN and site-to-site tunnels
- Configuration backed up off-box so a dead firewall is a swap, not a rebuild
- Quarterly rule review - stale allow rules are where breaches live
Identity & Access Management (JumpCloud / OneIdentity / SecureW2) $10/user/month
Cloud directory, SSO and certificate-based authentication across Windows, Mac and Linux.
- Cloud directory across Windows, macOS and Linux
- Single sign-on to the applications your team actually uses
- Certificate-based Wi-Fi and VPN authentication (SecureW2)
- Same-day offboarding: one action removes every access path
Mosyle Apple Device Management $5/device/month
Zero-touch deployment, endpoint enforcement and compliance for macOS, iOS, iPadOS and tvOS.
- Zero-touch enrolment straight out of the Apple box
- Policy enforcement for macOS, iOS, iPadOS and tvOS
- Remote wipe and lock for lost or departed devices
Backup & DR 5
Nightly Cloud Backup - Desktops $5/user/month
Nightly file-level restore point for every workstation.
- Nightly file-level restore point for every workstation
- Restores tested - we prove the backup, we do not assume it
- Encrypted at source, in transit and at rest
Nightly Cloud Backup - Servers $5/server/month
Nightly file restoration backup for servers with rapid recovery.
- Nightly server file backup with rapid recovery
- Retention set to your compliance framework, not to a vendor default
- Restore drills documented so an auditor can see them
Microsoft 365 / Google Workspace Backup $5/user/month
Independent backup of your tenant - mail, drive, calendar, contacts and chat. Microsoft and Google do not do this for you.
- Covers Microsoft 365 or Google Workspace - mail, drive, contacts, calendar, Teams/Chat
- Microsoft and Google do not back your tenant up for you - this is the gap
- Point-in-time restore of a single mailbox, folder or file
- Survives a deleted account, a ransomware sync and a departed employee's cleanup
- Retained independently of the tenant, so a tenant compromise cannot reach it
Advanced Compliant Backup $50/server/month
Full DR plan with annual testing. Encrypted at source, in transit and at rest, stored in four locations. Exceeds PCI, HIPAA and CJIS.
- Full written disaster recovery plan with annual live testing
- Encrypted at source, in transit and at rest, stored in four locations
- Exceeds PCI, HIPAA and CJIS retention and handling requirements
- Bare-metal and virtual recovery targets, both rehearsed
N+1 Redundancy Setup $5/user/month
Adds redundancy layers to the failure points that cause the most downtime.
- Redundancy added at the failure points that actually cause downtime
- Spare configured and ready, not ordered after the outage
- Failover tested on a schedule you can see
Networking 5
Managed Network - with equipment $125/site + $5/user/month
We supply, monitor and maintain the routers, switches and access points. VLANs, guest segmentation, firmware, backups.
- We supply, monitor and maintain routers, switches and access points
- VLAN design, guest segmentation and firmware lifecycle
- Configuration backups so hardware replacement is a swap
Managed Network - without equipment $125/site/month
You own the hardware, we configure, monitor and maintain it end to end.
- You own the hardware; we configure, monitor and maintain it
- Works with what you already bought - no forced rip-and-replace
- Same monitoring and documentation as our own kit
Optimal Network $5/user/month
Networking equipment provided and tuned for maximum throughput per user.
- Throughput tuned per user rather than per advertised port speed
- QoS for voice and video so calls survive a big file transfer
- Wireless survey and channel planning, redone as the space changes
UniFi Network Management $95/site*/month
Design, deployment and lifecycle management of UniFi gateways, switches and access points.
- Design, deployment and lifecycle of UniFi gateways, switches and APs
- Single console per site with alerting into our ticket system
- Firmware held one release behind bleeding edge, on purpose
UniFi Protect Cameras $8/camera*/month
Camera monitoring, retention management, firmware and remote viewing support.
- Camera health, retention and firmware managed for you
- Retention windows set to your policy or your insurer's requirement
- Remote viewing set up per person, with access revoked on offboarding
- Change the camera count right here - pricing follows the count
Cloud & hosting 4
Microsoft 365 licensing /month
Billed through our Microsoft CSP partnership - pick a plan below.
- Billed through our Microsoft CSP partnership at CSP pricing
- Mix tiers freely across the team - no all-or-nothing licensing
- Licenses are yours; they move with you if you ever leave
Web & Basic Email Hosting In the base rate $1/user/month
Fast, monitored website and email hosting on our infrastructure.
- Monitored website and basic email hosting on our infrastructure
- Nightly hosting backups and TLS certificates handled
- Costs us nothing incremental - another lever we use to lower your total
Custom Website Care Plan $75/site*/month
Design updates, CMS and plugin patching, uptime monitoring and backups for a custom-built site.
- Design and content updates within the monthly allotment
- CMS, theme and plugin patching on a schedule
- Uptime monitoring, backups and a staging copy to test on
Co-Location (per rack unit) $95/rack U*/month
Your hardware in a secured, power-redundant San Diego facility with remote hands.
- Your hardware in a secured, power-redundant San Diego facility
- Remote hands included for reboots, media swaps and cabling
- Bandwidth and cross-connects quoted per engagement
Voice / VoIP 1
VoIP Hosting $25/line/month
All-in-one business phone system with auto attendant, hunt groups, voicemail-to-email and mobile apps. Handsets included free on plans carrying 80%+ of the options.
- Auto attendant, hunt groups, voicemail-to-email, mobile and desktop apps
- Number porting handled by us, scheduled outside business hours
- E911 registration per location kept current
- Handsets included free on plans carrying 80%+ of the options
- Cheap for us to run, which is why it is one of the first things we include
AI 2
In-Office (Offline) AI $650/site*/month
A private AI assistant running on hardware in your office. Prompts, files and answers never leave the building.
- Runs on hardware in your office - prompts and documents never leave the building
- No third-party model provider, so there is no vendor to trust with your data
- Trained against your own documentation, contracts and knowledge base
- Works when the internet does not
- The defensible answer when an auditor asks where the data went
Custom AI with Zero Data Retention $25/user*/month
A hosted custom assistant under a written zero-data-retention agreement - nothing you send is stored or used for training.
- Hosted custom AI under a zero-data-retention agreement
- Nothing you send is retained or used for model training
- Scoped to your data with per-role access and full prompt logging
- Written ZDR terms you can put in front of a compliance officer
Equipment 3
Desktop / Laptop Lease $50/user/month
Lease the workstation instead of buying it: business-class hardware, imaged, warrantied and refreshed on cycle.
- Business-class desktop or laptop, imaged, deployed and warrantied
- Replaced on a refresh cycle instead of a capital request
- Dead machine swapped from stock - no procurement wait
- Or buy your own outright and we will stage and support it
Server Lease $200/server/month
Server hardware, hypervisor, licensing and warranty as one monthly figure instead of a capital purchase.
- Server hardware, hypervisor, licensing and warranty in one monthly figure
- Sized to the workload, with headroom, and replaced before end of life
- Or buy the server yourself and keep it on your books
Base Networking Lease (per location) $200/site/month
Gateway, switching and wireless for one location, leased - refresh and RMA handling included.
- Gateway, switching and access points for one location
- Hardware refresh and RMA handling included
- Or purchase the same kit at our cost plus stated markup and own it
Compliance 5
Regulatory Compliance Program $15/user/month
HIPAA, PCI DSS, FINRA, 17 CFR, SOX, IRS Red Flags, FDA 21 CFR Part 11 and GSA/FAR work, plus audit support - a technician answers the IT questions during an audit.
- HIPAA, PCI DSS, FINRA, 17 CFR, SOX, IRS Red Flags, FDA Part 11 and GSA/FAR
- Automated control checks weekly, manual review every 90 days
- Audit support: a technician answers the IT questions, in the room
- Evidence collected continuously so audit week is not a fire drill
Assigned Compliance Specialist $295/contract*/month
A named specialist for your framework: automated control checks every week, a manual review every 90 days, and a signed report each cycle.
- A named specialist who owns your framework
- Automated control checks every week
- Manual review every 90 days with a signed report
- Remediation tickets tracked to closure, not just listed
AI Governance & Compliance $9/user*/month
AI use policy, tool inventory, data-leakage controls and audit logging for the AI your staff already use.
- Written AI use policy your staff can actually follow
- Inventory of the AI tools already in your environment (there are more than you think)
- Data-leakage controls at the endpoint and the network edge
- Audit logging mapped to NIST AI RMF, ISO/IEC 42001 and the EU AI Act
LionGuard $75/site/month
Automated documentation and continuous compliance monitoring of configuration and security drift.
- Automated documentation refreshed from the live environment
- Continuous configuration and security drift monitoring
- Drift raises a ticket the same day, not at the next review
Narmada IT Compliance & Risk $45/contract + $2.50/user/month
Security assessments, audits and policy enforcement with automated reporting for PCI, HIPAA and FINRA.
- Security assessments and audits with automated reporting
- Policy enforcement mapped to PCI, HIPAA and FINRA controls
- Board-ready risk register you can actually read
Estimated price. Confirmed in writing before anything is signed.
One-time onboarding for this example: $2,750 ($229.17/month if amortized across 12 months; waived in full on a 36-month agreement). The calculator lets you pick one-time, monthly or waived.
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Priced per unit
Every service bills per covered computer, server, site, phone line, Apple device, camera or rack unit - whichever actually generates the work.
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Prepay discounts are real
Pay within five days for 5% off, prepay a month for 10%, or prepay the year for 20%.
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Onboarding is separate, and stated
A one-time $250 per user, device and server covers discovery, documentation, agent deployment and the fixes we find. It can be spread across the term - or waived in full on a 36-month agreement.
Now let's check the number against reality
The calculator can't see your server closet, your backup logs or the firewall somebody configured in 2019. The free consultation can.